Additional organizational initiatives started in 2015:
- Using SharePoint to manage vendor contracts using the end date feature to track renewals
- Subscribing to e-books from Aspen.
- Teaching lawyers process rather than products.
- Reducing spending on deskbooks by ending automatic distribution and replacing it with “opt in” only distribution.
- Outside counsel guidelines review.
- Use data-driven analytics for outcome prediction.
- Streamline approval workflows by adopting real-time chat.
- Create a research knowledge repository.
- Automate alerts and and email routing using Manzama, and EOS.
- Introduce enterprise messaging such as Yammer or Slack to reduce email communications.
- Enabling mobile access to digital resources with research hub.
- Total review of everything we do to determine priorities.
STOP A new trend this year is digital hygiene. People are looking at ways to eliminate emails, attachments, home grown databases, newsletters, digital archives. Print is still under fire. All manner of print is being tossed, books newsletters, loose-leafs, paper files and periodicals. The challenge of completely eliminating the routing of print newsletters was noted repeatedly— even when a digital version is available – legal information professionals still struggle with lawyer attachment to print. One respondent was giving up on custom curation of newsletters. although that remains a growing trend in many law firms.
- Stop filing loose-leaf services completely–just replace the books periodically.
- Moving away from SharePoint.
- Giving up on an unsuccessful custom newsletter curation project.